Executive Assistant
Location:
Youth Research, Inc. (YRI)
25 Delaware Ave.
Delmar, NY 12054
Appointment Type:
Full-time, permanent $55-59,000 based on experience, Hybrid
Duties:
The Executive Assistant (EA) reports directly to and provides support to the Executive Director. The EA serves as a liaison to the Board of Directors and senior management team; organizes and coordinates executive outreach and external relations, efforts; and oversees special assignments. The Executive Assistant must be mission- and results-driven with effective communication skills.
Other duties to be performed by this role will include:
Communicate directly, and on behalf of the Executive Director and senior management team, with Board members.
Work closely and effectively with the Executive Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Conduct research, prioritize, and follow up on incoming issues and concerns addressed to the Executive Director, including those of a sensitive or confidential nature. Identify the appropriate course of action, referral, and/or response.
Provide a bridge for smooth communication between the Executive Director's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior staff.
Serve as lead on special assignments including strategic initiatives and projects, as directed by the Executive Director, in support of the mission of YRI.
Establish procedures for preparation of documents, processing of materials, and maintenance of records.
Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy.
Take initiative to anticipate needs/developments and act accordingly while ensuring all relevant parties are kept apprised of the status.
Coordinate arrangements and provide support for meetings, courses, and professional development events.
Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Demonstrates proactive approaches to problem-solving with strong decision-making and critical thinking capabilities.
Other duties asassigned.
Minimum Qualifications:
Associate’s degree or equivalent in business administration or related field and at least 2 years of prior experience working as an Executive Assistant in mid to senior-level administrative, business management, or related field.
Ability to navigate competing priorities and time-sensitive tasks.
Expert level written and oral communication skills.
Interest in working for a growing non-profit organization.Self-directed and able to work without supervision and demonstrated ability exercising situational discretion.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Highly resourceful team-player with the ability to also be extremely effective independently.
Able to perform all clerical duties, taking minutes, maintaining files and confidential information and organizing documents as needed.
Experience working for or frequently interacting with a non-profit organization or social service organization is a plus.
Proficient in MS Office 365 and software applications needed to perform the essential duties of the position.
Forward looking thinker, who actively seeks opportunities and proposes solutions.
A demonstrated commitment to diversity, equity, inclusion, and access.
Additional Information:
A valid NYS Driver’s license is required.
Candidates from diverse backgrounds are encouraged to apply. YRI is an Equal Opportunity/Affirmative Action Employer. YRI is committed to ensuring equal opportunity for persons with disabilities and workplace diversity. It is the policy of YRI to provide reasonable accommodations to qualified applicants and employees with disabilities to enable them to perform the essential functions of the position for which they are applying or for which they are employed. YRI does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under title I of the ADA.